Use cases

How does DocAI
support your work?

DocAI is an enterprise AI that supports a wide range of business processes — from invoice processing to contract drafting. It works together with your existing document management systems, including DocIT. All on-premise, securely.

The four most searched areas — each on its own page

These areas come with a detailed write-up, screenshots, measurement data and frequently asked questions. The rest of this page shows the further ways DocAI is used.

Invoice approval support

DocAI automatically processes incoming invoices, extracts key data and verifies partner reliability against multiple official sources — then recommends approval or rejection.

  • NAV — Tax number validity, VAT status verification
  • MoJ (Ministry of Justice) — Company information, corporate register, liquidation proceedings
  • VIES — EU VAT number validation
  • KOMA (tax-arrears-free register) — Verification of tax-arrears-free status
  • Aggregated reliability score and recommendation

More: automated invoice processing →

Example dialogue
“Check the reliability of partner ABC Ltd.”
AI
ABC Ltd. (tax no. 12345678-2-42) has active status at NAV. According to the Ministry of Justice there are no ongoing liquidation or bankruptcy proceedings. VIES: valid EU VAT number. KOMA: listed in the tax-arrears-free register. I recommend approving the invoice.
“How many open invoices do we have this week?”
AI
This week 7 incoming invoices are awaiting approval, totalling HUF 3,450,000. 5 partners passed verification; I suggest manual review for the remaining 2.

Partner mapping

Comprehensive analysis of existing and prospective partners. Turnover, payment behaviour, financial stability and ownership structure — all in one place, instantly available.

  • Partner ranking by turnover and revenue
  • Payment discipline and behaviour analysis
  • Related companies and ownership structure discovery
  • Financial stability assessment

More: partner validation from four authoritative sources →

Example dialogue
“Which of our partners have the highest turnover?”
AI
Top 5 partners by turnover: 1. Példa Kft. (HUF 45M), 2. Minta Zrt. (HUF 32M), 3. Teszt-Logisztika Kft. (HUF 28M), 4. Digital Solutions Zrt. (HUF 22M), 5. Profi Services Kft. (HUF 18M). Would you also like to see their payment discipline?
“Which supplier did we pay the most?”
AI
The largest payment went to Energia-Logisztika Zrt. (HUF 8,200,000). Shall I list the most recent 5 invoices received from them?

Document processing

Turn unstructured documents into a searchable, structured knowledge base. RAG preparation, key information extraction (KIE) and automatic categorisation — in a single step.

  • RAG (Retrieval-Augmented Generation) preparation
  • KIE — automatic key information extraction
  • Automatic categorisation and tagging
  • Build a searchable knowledge base from your corporate documents

More: data extraction from documents →
Detailed processing pipeline →

Example dialogue
“Process the new shipping contract.”
AI
Contract processed. Type: shipping master agreement. Partner: XYZ Logisztika Kft. Validity: 2026-01-01 – 2026-12-31. I extracted 12 key data points and indexed them in the searchable knowledge base.
“What kinds of documents arrived this week?”
AI
This week 14 documents arrived: 8 incoming invoices, 3 contracts, 2 quotations and 1 delivery note. All processed and categorised.

Chat with your documents

Ask natural-language questions against your corporate documents. Instant answers with source references. No more browsing folders, opening Excel, or building reports by hand.

More: document chat in detail →

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Quote drafting support

DocAI analyses past quotations and partner data, then produces a tailored quote — based on prior pricing and the partner's needs.

  • Analysis and pattern recognition across past quotations
  • Partner-specific customisation
  • Automatic pricing based on historical data
  • Tailored quote draft generation
Example dialogue
“Draft a quote for XYZ Ltd. for software development services.”
AI
Based on XYZ Ltd.'s previous 3 projects and their market position, I've prepared a quote draft. Similar projects in the past priced between HUF 2.5M – 4M. The draft also includes the delivery schedule and the previously used discount structure.

Contract drafting support

Based on existing contracts and templates, DocAI prepares a contract draft — auto-filling partner data and including your proven clauses.

  • Reuse of existing contract templates
  • Automatic insertion of legal clauses
  • Automatic partner data prefill
  • Proven practices from previous contracts

More: contract management and expiry monitoring →

Example dialogue
“Draft a lease agreement with ABC Ltd.”
AI
Draft prepared from our prior lease agreements. I carried over proven clauses from 3 similar past contracts. ABC Ltd.'s data was prefilled from the partner database. The draft is ready for review.
Traditional approach vs. DocAI
Before: manual search
  • 1 Open folders, download files
  • 2 Export data
  • 3 Paste into Excel
  • 4 Write formulas, run the totals
  • 5 Finally see the result
Elapsed time: ~15 minutes
With DocAI: one question
  • Type the question in natural language
  • DocAI finds and aggregates the data
  • Result appears instantly
Elapsed time: ~5 seconds

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